Octoplex
Paperless, seamless, and secure approvals.
A secure digital platform giving directors and executives a single place to access board documents, conduct remote voting, manage meeting activities with workflow automation and an ESG governance module.
A platform built for how banking works.
Octoplex addresses a persistent gap in financial institution governance: the reliance on paper, email and manual processes for board-level decisions. By digitising board packs, remote voting and workflow approvals into a single auditable platform, Octoplex reduces operational risk, accelerates decision cycles and creates the transparent governance trail that regulators increasingly expect from financial institutions.
Key capabilities.
Every feature in Octoplex was designed by people who understand the operational realities of financial institutions.
Board Document Hub
Secure, versioned distribution of board packs, minutes and resolutions accessible on any device, anywhere.
Remote Voting
Conduct binding votes and resolutions remotely with a full audit trail, timestamps and digital signatures.
Meeting Management
Agenda creation, attendee management, action item tracking and minutes generation in one workflow.
Workflow Automation
Route approvals, escalations and document reviews across the back office with fully configurable workflows.
ESG Governance
Track ESG commitments, board resolutions and reporting obligations at the highest governance level.
Committee Support
Separate workspaces for audit, risk, remuneration and other board committees with their own access controls.
Audit Trail
Every action is timestamped and immutable providing the governance records that regulators require.
Role-Based Access
Granular permissions for directors, executives, company secretaries and support staff.
How we get you live.
Board Onboarding
Set up your board structure, committee configurations, director profiles and role-based access controls.
Document Migration
Migrate existing board packs, policy documents and governance records into the Octoplex secure repository.
Training & Rollout
Train directors, executives and company secretaries on the platform, with dedicated support during the first meeting cycle.
Continuous Governance
Manage every board meeting, vote and reporting obligation in one place with analytics on activity and compliance.
- Secure board document distribution
- Remote voting & digital resolutions
- Meeting agenda and minutes management
- Workflow automation for back office
- ESG governance & reporting module
- Full audit trail with digital signatures
- Role-based access for directors and executives
- Mobile-ready for remote board participation
What sets it apart.
Built for regulated governance
Octoplex is designed specifically for financial institution governance with the security, auditability and compliance features that regulated entities require.
ESG governance at board level
The only boardroom platform with a dedicated ESG governance module enabling financial institutions to track and report sustainability commitments from the top.
Immutable audit trail
Every document access, vote cast and action taken is permanently recorded giving regulators and auditors the evidence they need without manual effort.
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Ready to see Octoplex in action?
Request a personalised demo and our team will walk you through exactly how Octoplex would work for your institution.